2018.08.22 TC MTG AGENDA & MINUTES

January 18, 2023 By
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Town of Leeds

Town Council Meeting for

August 22, 2018

1. Call to Order:

Mayor Peterson called to order the regular meeting of the Leeds Town Council at 7:00pm on August 22, 2018 at Leeds Town Hall, 218 N Main.

ROLL CALL:

Present

Absent

MAYOR: WAYNE PETERSON

x

COUNCILMEMBER: ALAN ROBERTS

x

COUNCILMEMBER: DANIELLE STIRLING

x

COUNCILMEMBER: ELLIOTT SHELTMAN

x

COUNCILMEMBER: NATE BLAKE

x

2. Pledge of Allegiance by Mayor Peterson.

3. Declaration of Abstentions or Conflicts: Councilmember Sheltman has previous experience working with Interstate Rock, a bidder on Action Item 8c. on projects with the LDWA .

4. Approval of Agenda:

Suggested edits were received for the meeting minutes of August 8, 2018. Action on the minutes was deferred until the next meeting. Councilmember Roberts moved to approve tonight’s agenda 2nd by Councilmember Sheltman. Motion passed in a Roll Call Vote.

ROLL CALL VOTE:

Yea

Nay

Abstain

Absent

MAYOR: WAYNE PETERSON

x

COUNCILMEMBER: ALAN ROBERTS

x

COUNCILMEMBER: DANIELLE STIRLING

x

COUNCILMEMBER: ELLIOTT SHELTMAN

x

COUNCILMEMBER: NATE BLAKE

x

5. Citizen Comments:

Richard Boyd inquired about trucks hauling water from the fire hydrant for use in road construction on the freeway, wanting to know if it was culinary water and concerned that with shortages and the need to conserve that water was being used in this way. Mayor Peterson responded that the fire hydrants were culinary water. Councilmember Sheltman confirmed that it was culinary water and responded that the LDWA had plenty of water and no water restrictions are in place. The water is metered and paid for and is helpful for paying for other things being done by LDWA. Regarding conservation HB51 states that if you don’t use your water rights you lose them, so it is a balancing act to make sure you have water to provide, without conserving to the point that you lose the water rights. Mayor Peterson highlighted that there was an exception recently when for 24 hours residents were encouraged to conserve, but that was due to a pump needing to be repaired, and that repair was accomplished very quickly. Councilmember Sheltman indicated that repair was a motor that needed to be replaced.

6. Announcements:

a. Clerk/Recorder, Kristi Barker, has resigned effective September 7, 2018, after more than five years of service to the Town. She moved to Ivins a few months ago and does not want to continue commuting to Leeds from there.

7. Public Hearings: None

8. Action Items:

a. Dixie Metropolitan Planning Organization Grant Agreement for $35,000. The Mayor explained that he had made a mistake at the last meeting in correcting the amount of the grant written in the documents. The correct amount is $35,000, as was originally written in the documents. There is an associated grant for another $35,000 that has been applied for from the CIB and the Town would put in $1,000 so that neither of the grants is for 50% or more of the total project, which includes updating the General Plan and the Master Transportation Plan. If the CIB grant does not come through the entire project will need to be revisited.

Councilmember Roberts made a motion to approve the Dixie Metropolitan Planning Organization Grant Agreement for $35,000 and authorize the Mayor to execute the agreement. 2nd by Councilmember Sheltman. Motion passed in a Roll Call Vote.

ROLL CALL VOTE:

Yea

Nay

Abstain

Absent

MAYOR: WAYNE PETERSON

x

COUNCILMEMBER: ALAN ROBERTS

x

COUNCILMEMBER: DANIELLE STIRLING

x

COUNCILMEMBER: ELLIOTT SHELTMAN

x

COUNCILMEMBER: NATE BLAKE

x

b. 2018-2019 Utah Community Forestry Partnership Grant Application, Utah Division of Forestry, Fire and State Lands. The Mayor explained that this grant is only available to communities that are Tree City USA participants. Judy Henck has worked closely with the Mayor on preparing the application. The original reason for looking into applying for this grant was an irrigation need in the Silver Reef park. We are not allowed to apply for money to plant trees until we have a tree management plan, so part of this grant will go towards creating a plan. The grant will also cover the removal of dead and weakened trees in front of Town Hall, along Main Street and along the old irrigation ditch. The grant requires a local match, part of which may be in volunteer hours. The grant allows for the purchase of equipment that would be used for the project, with the equipment remaining the property of the Town after the project is complete. The grant may also be scaled back, with the Town matching the portion of the grant actually utilized. When asked, the Division of Forestry indicated that larger grants would be viewed more favorably. The Mayor believes this grant will allow the Town to shift from being reactive to being proactive with regard to our trees.

Councilmember Sheltman made a motion to approve the $8,000 2018-2019 Utah Community Forestry Partnership Grant Application, Utah Division of Forestry, Fire and State Lands. 2nd by Councilmember Roberts. Motion passed in a Roll Call Vote.

ROLL CALL VOTE:

Yea

Nay

Abstain

Absent

MAYOR: WAYNE PETERSON

x

COUNCILMEMBER: ALAN ROBERTS

x

COUNCILMEMBER: DANIELLE STIRLING

x

COUNCILMEMBER: ELLIOTT SHELTMAN

x

COUNCILMEMBER: NATE BLAKE

x

c. Award bid for the Main Street Curb and Gutter Project. Josh Nowell from Ensign Engineering described the bid process followed for this project. Four bids were received, with the low bid being within budget. Ensign Engineering recommended that Interstate Rock be awarded the project. In response to a question from the Mayor, Josh indicated that Ensign was comfortable that Interstate Rock thoroughly understood the project, having attended a pre-bid site visit. The project would be substantially complete within 90 days and final within 120 days of signing.

Councilmember Roberts made a motion to approve awarding of the Main Street Curb and Gutter Project to Interstate Rock in the amount of $159,424.50. 2nd by Councilmember Sheltman. Motion passed in a Roll Call Vote.

ROLL CALL VOTE:

Yea

Nay

Abstain

Absent

MAYOR: WAYNE PETERSON

x

COUNCILMEMBER: ALAN ROBERTS

x

COUNCILMEMBER: DANIELLE STIRLING

x

COUNCILMEMBER: ELLIOTT SHELTMAN

x

COUNCILMEMBER: NATE BLAKE

x

9. Discussion Items: None

10. Citizen Comments: None

11. Staff Reports:

Councilmember Roberts reported on the Washington County Solid Waste District meeting. The District has been subsidizing Rocky Mountain Recycling $10/ton for processing the material. Rocky Mountain Recycling did not renew a required bond, putting them in breach of contract in Councilmember Roberts’ view. The subsidy is in effect being paid for by everyone in Washington County, not just those who participate in curbside recycling. Councilmember Roberts voted against extending the susbsidy, but was alone in that position. Councilmember Sheltman, for the record, supported Councilmember Roberts’ position on the subsidy issue. Town Council discussed the original terms of the curbside recycling agreement.

Mayor Peterson reported on the DTAC meeting, at which no major actions were taken. There is a focus on developing a bus route through Washington County communities to and from Springdale by Zion National Park. The Mayor will be meeting with UDOT to discuss storm water under Exit 23 on August 23. The 150th Anniversary committee continues to meet, focusing on a series of no-cost events celebrating our Town’s 150th Anniversary.

12. Closed Meeting: None

13. Adjournment:

Mayor Peterson adjourned the meeting.

Time: 7:30pm.

APPROVED ON THIS _____________DAY OF __________________________, 2018

______________________________________________________________

Mayor, Wayne Peterson

ATTEST:

_______________________________________________________________

Kristi Barker, Clerk/Recorder